Our commitment as your trusted insurance advisor is to assist you with your insurance needs including negotiations, implementation of plan designs, claims and risk management. With employment liability, legal costs, severe fines and penalties on the rise, employers are searching for options that transfer liability and educate their personnel and safety administrators. Keeping up with labor laws, legal mandates, Cal OSHA, COBRA, the IRS, Department of Labor and many other government agencies can prove exhausting, as well as costly.
By utilizing our buying power, we have had great success in creating service options at reduced rates, partially subsidized or cost free. We offer our clients the following value added services:
Human Resources & Safety Consulting
Ongoing Human Resources and Safety consulting will assist your directors and supervisors in employment related issues. Our consultants will provide practical advice on how to handle difficult employees, terminations, harassment issues and Human Resources and personnel management guidance for labor law compliance. If desired, fee based labor law attorneys may be referred for more in-depth counsel.
COBRA Compliance & Administration
COBRA Compliance is one of the most expensive liability exposures that a company may face within their Human Resources Department. COBRA compliance involves numerous legal responsibilities that an employer is required to fulfill in a timely and consistent manner. This can often overtax even the most resourceful management team.
COBRA law is regulated by both the IRS and the Department of Labor. Compliance is mandatory. The law carries financially severe penalties for those employers who do not comply - as much as $500,000 annually.
COBRA services can be transferred to a professional organization that ensures your compliance. Our firm has developed relationships with a leading COBRA Compliance administrator in the country.
Workers' Compensation Claims Auditing & Control
Premiums paid by all California employers reflect the number and cost of job–related injuries and illnesses in your industry and at your workplace. You can reduce the cost of work-related injuries, which will ultimately reduce your premium, by establishing a loss control program.
All programs conform to OSHA and Cal-OSHA requirements
- Review and investigation of current and past claims
- Periodic Claims Reviews
- Negotiate Reduction of Open Claims Reserves
- On site safety inspection – Detailed workplace inspections & Safety Survey
- Illness and Injury Prevention Program
- Hazard Communication Program
- Fleet Safety Program
- Emergency Action Plan
- Back Injury Prevention
- Forklift Safety Program
- Workplace Inspections and Safety Surveys
- Training in English and Spanish
HIPPA Privacy Training & Compliance
— Are you paying too much for Workers’ Compensation Insurance?
One of the most far reaching pieces of legislation which impacts health insurance is the federal medical privacy regulation required by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) HIPAA privacy rules not only impact medical providers and health insurers, but employers providing group health insurance coverage to employees.
The Employee Benefits Division of Allen Lawrence & Associates, LLC has been instrumental in helping employer clients to comply with HIPAA and other legislation.
— Our HIPAA Compliance partner can offer our clients:
- Privacy training through public seminars. Special day-long seminars feature top HIPAA compliance consultants that bring you all the tools necessary for privacy compliance.
- CD Rom with ready-to-use forms and sample materials.
- Simplified format makes administration easy.
Our consultants will review your Human Resources policies and procedures for employment law compliance, personnel files, I-9's and documentation in all areas. This can also include Workers' Compensation claims management. A final report will be provided along with personal assistance to review the findings and on-site or telephone support to bring your department into compliance.
Employee Handbook & Annual Updates
This system provides any and all forms needed for hiring and termination. Administrators can feel confident with the updated applications for hiring and all the information needed for personnel management.
Facility Safety Report & Recommendations
A facility inspection and photo report will inform you of all CAL OSHA required programs including written programs and training required for your operations. This detailed report will assist your Safety or Human Resources personnel in reviewing the areas within your facility that may need updating by offering pragmatic compliance recommendations. Our consultants are equipped to update or write any programs necessary for your operations. In addition to any workers' compensation carrier's assistance our consultants can be available for supervisor training and/or employee safety training.
COBRA law is regulated by both the IRS and the Department of Labor. Compliance is mandatory. The law carries financially severe penalties for those employers who do not comply - as much as $500,000 annually.
COBRA services can be transferred to a professional organization that ensures your compliance. Our firm has developed relationships with a leading COBRA Compliance administrator in the country.
This system provides any and all forms needed for hiring and termination. Administrators can feel confident with the updated applications for hiring and all the information needed for personnel management.
Employee Benefit Management System
— Online Employee Benefit Management System Highlights:
- Provides 24/7 access to benefits information online.
- Creates behavior change and a culture of wellness through health management tools.
- Helps employees manage their medical history and other important health information with the Personal Health Record.
- Educates employees on their benefits plans with dynamic plan tours.
- Improves HR productivity by making important HR information and forms available online.
- Gives employees access to unbiased and credible health information and tools.
- Provides employees with total compensation statements.
